Conference Experts
TMD has been planning and supporting conferences and technical exhibitions for a wide variety of clients for more than 14 years. In all, we have planned and hosted more than 150 meetings and conferences. These include week-long conferences and exhibitions for more than 350 attendees and one- or two-day meetings at sites all over the United States.
We have learned that hosting a successful meeting depends on the commitment and experience of the conference coordinators and support staff. Our conference coordinators routinely plan local meetings held either in our offices in Arlington, Va., or at local hotels, conference centers and other meeting facilities.
Our services typically include finding and contracting for the meeting space, arranging lodging for attendees, catering meals and snacks, providing conference materials and arranging for audio-visual and other equipment as required.
Complete Support
TMD's total meeting support includes but is not limited to:
- Locating unique, desirable meeting facilities
- Negotiating contracts with hotels and other vendors to get the best value for your dollar.
- Coordinating the logistics of all meeting and lodging arrangements.
- Designing, building, and hosting secure conference websites featuring online registration.
- Collecting online credit card registration fees (visa/mastercard accepted).
- Planning creative evening events.
- Selecting, designing, and purchasing promotional items.
- Producing conference proceedings and interactive or multimedia CD-ROMs.
- Arranging for audio-visual and other equipment for meetings and computer demonstrations.
- Preparing pre and post meeting updates to clients in order to keep them informed of meeting details.
- Finding just the right guest speaker.
The Right experts
Our dedicated support includes conference coordinators, the Creative Media Group and audiovisual personnel. Each has proven experience in providing just the right products and services for our clients.
Our conference coordinators work with hotel and meeting facility representatives all over the United States to plan successful meetings and conferences. In addition to the planning and preparations, they are always on site to ensure that your conference or meeting runs smoothly. We take care of the details so you don’t have to.
The Creative Media Group provides unique, colorful web sites in addition to all the meeting materials you will need such as agendas, badges, event tickets, signs, designs for promotional items and much, much more.
Finally, our audio-visual personnel are familiar with the technology and its requirements should you need videotaping resources, onscreen projectors, computer hookups and the like. They are experienced in working with audio-visual contractors to ensure that you have the right equipment for your meeting or conference.
For more information, please contact our Conference Coordinators